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2026 NYSCSS Exhibitor/Sponsor/Advertiser Registration

Start
05 Mar 2026
7:30 AM
End
06 Mar 2026
3:00 PM
Location
DoubleTree by Hilton Binghamton 225 Water Street Binghamton

Registration

01 NYSCSS Commercial Exhibitor Booth – $800.00
This registration is for commercial for profit companies that primarily sell social studies products. Contact Tim Potts at treasurer@nyscss.org if you have questions.
02 NYSCSS Non/Not for Profit (501 C 3) Organization Exhibitor Booth – $500.00
This registration is for a non/not for profit (501 C 3) organization exhibit booth. Proof of (501 C 3) status may be requested. Contact Tim Potts at treasurer@nyscss.org if you have questions.
03 NYSCSS Author Book Showcase Exhibit Booth – $475.00
This registration field is for an author that would like to showcase their books/publications to the attendees of the convention. The author may use the exhibit booth to promote and sign their respective books. Authors that are presenting a workshop in the NYSCSS Convention session may register under this category. Contact Tim Potts at treasurer@nyscss.org if you have questions.
04 NYSCSS College/University Product Sales/Display – $450.00
This registration is for college/universities that are promoting & selling a specific educational product. This field is not for the promotion of degree programs with literature. Contact Tim Potts at treasurer@nyscss.org if you have questions.
05 NYSCSS College/University Programs Display – $350.00
This is for Colleges/Universities that want to distribute primarily their undergraduate & graduate studies information for educators. It is not to sell a product or for giving away historical or social studies material to convention attendees. All distribution is for free materials & swag related to the mission of the degree programs.
06 NYSCSS Local Museum Showcase – $300.00
This category is for Binghamton area local museums to showcase their school based programs with museum facilities in mind. Must be located in a 30 mile radius of the DoubleTree by Hilton Binghamton. Exhibitors at this level from 2025 are allowed to exhibit at this rate in 2026. Please contact Tim Potts at treasurer@nyscss.org if you have questions.
07 NYSCSS Electric to Exhibit Booth – $75.00
This registration field is for exhibitors that need electric service to their booth. Please contact Tim Potts at treasurer@nyscss.org if you have questions.
08 NYSCSS Program Advertising Inside Cover 7"x10" - $675 – $675.00
Convention program advertising 2026 rates-contact Tim Potts at treasurer@nyscss.org if you have questions.
09 NYSCSS Program Advertising Interior Full Page - 7"x10" - $675 – $675.00
2026 Convention Program Advertising-$675. Please contact Tim Potts treasurer@nyscss.org.
10 NYSCSS Program Advertising Inside Rear Cover 7"x10" - $675 – $675.00
11 NYSCSS Program Advertising Interior Half Page Horizontal 7"x 5" - $275 – $275.00
2026 Convention Program Advertising-$275.00
12 Program Advertising Interior Half Page Vertical 7"x 5" - $275 – $275.00
2026 Convention Program Advertising
13 NYSCSS $250 Convention Sponsorship – $250.00
$250-Contact Treasurer Tim Potts treasurer@nyscss.org for sponsorship information & how to sponsor your company or organization.
14 NYSCSS $500 Convention Sponsorship – $500.00
$500 Contact Treasurer Tim Potts treasurer@nyscss.org for sponsorship information & how to sponsor your company or organization.
15 NYSCSS $750 Convention Sponsorship – $750.00
$750 Contact Treasurer Tim Potts treasurer@nyscss.org for sponsorship information & how to sponsor your company or organization.
16 NYSCSS $1000 Convention Sponsorship – $1,000.00
$1000-Contact Treasurer Tim Potts treasurer@nyscss.org for sponsorship information & how to sponsor your company or organization.
17 NYSCSS $1500 Convention Sponsorship – $1,500.00
Contact Treasurer Tim Potts treasurer@nyscss.org for sponsorship information & how to sponsor your company or organization.
18 NYSCSS $2000 Convention Sponsorship – $2,000.00
Contact Treasurer Tim Potts treasurer@nyscss.org for sponsorship information & how to sponsor your company or organization.
19 NYSCSS $3000 Convention Sponsorship – $3,000.00
Contact Treasurer Tim Potts treasurer@nyscss.org for sponsorship information & how to sponsor your company or organization.
20 NYSCSS $5000 Convention Sponsorship – $5,000.00
Contact Treasurer Tim Potts treasurer@nyscss.org for sponsorship information & how to sponsor your company or organization.
25 NYSCSS Commercial Exhibitor Extra Staffer – $175.00
This field is for exhibitors that are adding staff to their registered booth beyond the two complimentary staffers.
26 NYSCSS Non/Not for Profit 501 c 3 Organization Exhibitor Extra Staffer – $125.00
This field is for exhibitors that are adding staff to their registered booth beyond the two complimentary staffers.

Join us as an Exhibitor/Sponsor/Advertiser at the
NYSCSS 88th Annual Convention

Seize The Moment!

Exhibiting: Thursday, March 5 - Friday, March 6, 2026

DoubleTree by Hilton Binghamton

CONFERENCE EXHIBITING SCHEDULE

Wednesday, March 4, 2026 Set Up

Set Up: 12:00 PM-6:30 PM (Subject to change)

Please note that exhibition booths are next to the grand ballroom in the atrium area where keynoters and meals will take place. Convention registration will begin Wednesday evening in this area so your respective booth(s) must be set up by 6:30 PM. No product nor boxes can be in the walkways, etc. No set up will take place the morning of Thursday, March 5, 2026.

This will be strictly adhered to.

Thursday, March 5, 2025 Exhibit Hours

Exhibits Open: 7:30 AM - 4:00 PM

Friday, March 6, 2025 Exhibit Hours

Exhibits Open: 7:30 AM - 3:00 PM

(Break Down: 3:00 PM - 5:00 PM)

(late fees may be assessed for post 5:00 PM break down)

INFORMATION AND PRICING

Come join us at the DoubleTree by Hilton Binghamton (225 Water St., Binghamton, NY 13901) with a wonderful large atrium area next to the grand ballroom provides a great area to exhibit your products and materials. The dedicated exhibit area is located near registration, meals, and keynote sessions. Easy access in and out from the main DoubleTree hotel driveway entrance.

Pipe and draped or open table booths with your company backdrop(s) are available. If a pipe and draped booth (approximately 6' deep by 8' wide) is selected each booth will come with a one line identification sign, 6’ skirted table, garbage can, and two chair(s). Open table booths will require your companies own signage and will not come with pipe and drape.

Electric ($75 per booth) billed through NYSCSS. Additional exhibitor booth equipment add-ons are available on a fee based schedule and are booked through our decorator Northeast Decorators. Please request the Northeast Decorators PDF through NYSCSS for additional booth equipment, drayage, shipping information, etc.

Booth Choices-please see descriptions under ticket types

$800-Commercial Exhibitor Booth (for profit sellers, educational companies, etc.)

$500-Non/Not for Profit (501 C 3) Exhibit Booth-one fee for all this year. Documentation required if a new exhibitor.

$475-Author Book Showcase Exhibit Booth

$450-College/University Product Sales/Display

$350-College/University Program Display

$300-Museum Showcase Participants-Binghamton area (Two day participation is required). This category is for local area museums to promote their programs and facilities for schools. Museums must be in a 30 mile radius. If you are a museum outside the radius the non-profit rate applies (see above). If your organization exhibited at this category rate in 2025 you may select it for 2026.

REGISTRATION AND HOUSING

Each booth will be receive two (2) complimentary conference registrations. Additional registrations may be obtained at a cost of:

$175 per commercial representative
$125 per non-profit representative

If you desire more than one booth, please fill out a separate registration for each booth, remembering that each booth ordered entitles you to two complimentary registrations.

Online registration only-there are no paper forms. Payment by credit card or business check. If you are paying by check please select that option and proceed with mailing. A separate vendor contract will be sent under separate cover to your designee.

Our hotel guest room information can be found under our 2026 conference tab. This block closes on February 20, 2026. Don't delay.

DRAPER/DECORATOR & MEAL SERVICES

A separate PDF of services for additional booth items through Northeast Decorators will be emailed.

Breakfast & lunch are provided each day with convention attendees while exhibiting and is part of your booth registration fee.

ADVERTISING OPTIONS

When filling in the registration form you will see options for purchasing advertising space to be placed in the convention related publication and specific NYSCSS newsletters at the following costs:

Inside or Rear Cover 7 x 10"- $675
Interior Full Page 7 x 10" -$675
Interior Half Page Horizontal - 7" x 5"- $275/Interior Half Page Vertical - 7" x 5"- $275

Image-ready copy must be sent as a PDF email attachment to Tim Potts: treasurer@nyscss.org by Friday, February 16, 2025 at 5:00 PM EST.

Advertising payment is due no later than February 24, 2025.

If paying by company check, please send to:

New York State Council for the Social Studies
c/o Tim Potts, Treasurer
P.O. Box 921
Monticello, NY 12701-0921

Questions? Please contact Tim Potts, Treasurer & Sites/Exhibits Chair:

Email: treasurer@nyscss.org
Phone: 1(845) 417-7852
Please note at least 24 hour turn around time in returned phone calls & email. NYSCSS does not have full-time staff.