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2024 NYSCSS Exhibitor/Sponsor Registration

Start
07 Mar 2024
7:30 AM
End
09 Mar 2024
3:00 PM
Location
Crowne Plaza Albany-The Desmond Hotel 660 Albany Shaker Rd, Albany, NY 12211

Registration

01 Commercial Exhibitor Booth – $800.00
This registration is for commercial for profit companies that primarily sell social studies products. Contact Tim Potts at treasurer@nyscss.org if you have questions.
02 Non/Not for Profit (501 C 3) Organization Exhibitor Booth – $500.00
This registration is for a non/not for profit (501 C 3) organization exhibit booth. Proof of (501 C 3) status may be requested. Contact Tim Potts at treasurer@nyscss.org if you have questions.
03 Author Book Showcase Exhibit Booth – $475.00
This registration field is for an author that would like to showcase their books/publications to the attendees of the convention. The author may use the exhibit booth to promote and sign their respective books. Authors that are presenting a workshop in the NYSCSS Convention session may register under this category. Contact Tim Potts at treasurer@nyscss.org if you have questions.
04 College/University Product Sales/Display – $450.00
This registration is for college/universities that are promoting & selling a specific educational product. This field is not for the promotion of degree programs with literature. Contact Tim Potts at treasurer@nyscss.org if you have questions.
05 College/University Programs Display – $350.00
This is for Colleges/Universities that want to distribute primarily their undergraduate & graduate studies information for educators. It is not to sell a product or for giving away historical or social studies material to convention attendees. All distribution is for free materials & swag related to the mission of the degree programs.
06 Local Museum Showcase – $250.00
This category is for Albany area local museums to showcase their school based programs and museum facilities. Must be located in a 30 mile radius of The Crowne Plaza-The Desmond Hotel. Please contact Tim Potts at treasurer@nyscss.org if you have questions.
07 Electric to Exhibit Booth – $75.00
This registration field is for exhibitors that need electric service to their booth. Please contact Tim Potts at treasurer@nyscss.org if you have questions.
08 Program Advertising Inside Cover 7"x10" - $650 – $650.00
Convention program advertising 2024 rates
09 Program Advertising Interior Full Page - 7"x10" - $650 – $650.00
2024 Convention Program Advertising-$650. Please contact Tim Potts treasurer@nyscss.org.
10 Program Advertising Inside Rear Cover 7"x10" - $650 – $650.00
11 Program Advertising Interior Half Page Horizontal 7"x5" - $250 – $250.00
2024 Convention Program Advertising-$250.00
12 Program Advertising Interior Half Page Vertical 7"x5" - $250 – $250.00
2024 Convention Program Advertising
13 $250 Convention Sponsorship – $250.00
$250-Contact Treasurer Tim Potts treasurer@nyscss.org for sponsorship information & how to sponsor your company or organization.
14 $500 Convention Sponsorship – $500.00
$500 Contact Treasurer Tim Potts treasurer@nyscss.org for sponsorship information & how to sponsor your company or organization.
15 $750 Convention Sponsorship – $750.00
$750 Contact Treasurer Tim Potts treasurer@nyscss.org for sponsorship information & how to sponsor your company or organization.
16 $1000 Convention Sponsorship – $1,000.00
$1000-Contact Treasurer Tim Potts treasurer@nyscss.org for sponsorship information & how to sponsor your company or organization.
17 $1500 Convention Sponsorship – $1,500.00
Contact Treasurer Tim Potts treasurer@nyscss.org for sponsorship information & how to sponsor your company or organization.
18 $2000 Convention Sponsorship – $2,000.00
Contact Treasurer Tim Potts treasurer@nyscss.org for sponsorship information & how to sponsor your company or organization.
19 $3000 Convention Sponsorship – $3,000.00
Contact Treasurer Tim Potts treasurer@nyscss.org for sponsorship information & how to sponsor your company or organization.
20 $5000 Convention Sponsorship – $5,000.00
Contact Treasurer Tim Potts treasurer@nyscss.org for sponsorship information & how to sponsor your company or organization.
25 Commercial Exhibitor Extra Staffer – $175.00
This field is for exhibitors that are adding staff to their registered booth beyond the two complimentary staffers.
26 Non/Not for Profit 501 c 3 Organization Exhibitor Extra Staffer – $125.00
This field is for exhibitors that are adding staff to their registered booth beyond the two complimentary staffers.

Join us as an Exhibitor/Sponsor at the
NYSCSS 86th Annual Convention

The Power of Perspective

Exhibiting: Thursday, March 7 - Friday, March 8, 2024

The Crowne Plaza Albany-The Desmond Hotel

CONFERENCE EXHIBITING SCHEDULE

Wednesday, March 6, 2024

Set Up: 3:00 PM-9:00 PM (Subject to change)

Please note that exhibition booths are in proximity to guest rooms so be mindful of noise during set-up.

Thursday, March 7, 2024

Exhibits Open: 8:00 AM - 5:00

Friday, March 8, 2023

Exhibits Open: 8:00 AM - 3:00 PM

(Break Down: 3:00 PM - 5:00 PM)

(late fees may be assessed for post 5:00 PM break down)

INFORMATION AND PRICING

Come join us at the completely transformed and renovated Crowne Plaza Albany-The Desmond Hotel. Through a $16 million renovation the refreshed open courtyard/atrium and other areas of the hotel provides a great area to exhibit your products and materials. The dedicated exhibit area is located near all speaking areas making for great traffic flow as evidenced by our 2022 and 2023 convention.

Pipe and draped or open table booths with your company backdrop(s) are available. If a pipe and draped booth is selected each booth will come with a one line identification sign, 6’ skirted table, and two folding chair(s).

Electric ($75 per booth) and booth equipment add-ons are available on a fee based schedule are through our decorator Total Events. Please consult the Total Events PDF sent via email for additional booth equipment, drayage, shipping information, etc.

Booth Choices-please see descriptions under ticket types

$800-Commercial Exhibitor Booth (for profit sellers, educational companies, etc.)

$500-Non/Not for Profit (501 C 3) Exhibit Booth-one fee for all this year. Documentation required if a new exhibitor.

$475-Author Book Showcase Exhibit Booth

$450-College/University Product Sales/Display

$350-College/University Program Display

$250-Museum Showcase Participants-Albany area (Two day participation is required). This category is for local area museums to promote their programs and facilities for schools. Museums must be in a 30 mile radius. If you are museum outside the radius the non-profit rate applies (see above).

REGISTRATION AND HOUSING

Each booth will be receive two (2) complimentary conference registrations. Additional registrations may be obtained at a cost of:

$175 per commercial representative
$125 per non-profit representative

If you desire more than one booth, please fill out a separate registration for each booth, remembering that each booth ordered entitles you to two complimentary registrations.

Online registration only-there are no paper forms. Payment by credit card or business check. If you are paying by check please select that option and proceed with mailing. A separate vendor contract will be sent under separate cover to your designee.

Our hotel guest room information can be found under our 2024 conference tab. This block closes on February 21, 2024. Don't delay.

DRAPER/DECORATOR & MEAL SERVICES

A separate PDF of services for additional booth items through Total Events will be emailed.

Breakfast & lunch are provided each day with convention attendees while exhibiting and is part of your booth registration fee.

ADVERTISING OPTIONS

When filling in the registration form you will see options for purchasing advertising space to be placed in the official convention program at the following costs:

Inside or Rear Cover 7 x 10"- $650
Interior Full Page 7 x 10" -$650
Interior Half Page Horizontal - 7" x 5"- $250/Interior Half Page Vertical - 7" x 5"- $250

Image-ready copy must be sent as a PDF email attachment to Tim Potts: treasurer@nyscss.org by Friday, February 16, 2024 at 5:00 PM EST.

Advertising payment is due no later than February 29, 2024.

If paying by company check, please send to:

New York State Council for the Social Studies
c/o Tim Potts, Treasurer
P.O. Box 921
Monticello, NY 12701-0921

Questions? Please contact Tim Potts, Treasurer & Sites/Exhibits Chair:

Email: treasurer@nyscss.org
Phone: 845-794-8840, extension 20618 (direct voice mail)
Please note at least 24 hour turn around time in returned phone calls & email. We do not have full-time staff.