2023 NYSCSS Exhibitor/Sponsor Registration

  • 09 Mar 2023
  • 8:00 AM
  • 11 Mar 2023
  • 3:00 PM
  • Crowne Plaza Albany-The Desmond Hotel 660 Albany Shaker Rd, Albany, NY 12211


  • Do you have foodie tendencies? This sponsorship is for you. Contact Tim Potts treasurer@nyscss.org
  • Please contact Tim Potts for payment information related to the purpose of this sponsorship.
  • Do you or your organization have foodie tendencies? This sponsorship is for you. Contact Tim Potts treasurer@nyscss.org
  • The is for an author that would like showcase their books/publications to the attendees of the convention.
  • This registration is for college/universities that are promoting & selling a specific educational product. This field is not for the promotion of degree programs with literature. Please email if you have questions.
  • This is for Colleges/Universities that want to distribute primarily their undergraduate & graduate studies information for educators. It is not to sell a product. All distribution is for free materials & swag related to the mission of the degree programs.
  • This rate is for commercial for profit exhibitors exhibiting products for the general social studies market.
  • Exhibitors can elect to have electricity to their booth(s).
  • Contact Treasurer Tim Potts
    treasurer@nyscss.org for sponsorship information & how to sponsor your company or organization.
  • Contact Tim Potts for details
  • Contact Tim Potts for more details.
  • Contact Tim Potts
  • This category is for Albany area local museums to showcase their school based programs and museum facilities. Must be located in a 30 mile radius of the The Crowne Plaza-The Desmond Hotel.
  • Contact Treasurer Tim Potts
    treasurer@nyscss.org for sponsorship information & how to sponsor your company's name on Convention 2023's wifi!
  • Non-Profit Exhibitor to display and sell product. 6+ full-time employees
  • Smaller Non-Profit Exhibitor (5 or fewer full-time employees). New non-profits please provide documentation.
  • Convention program advertising 2023 rates
  • 2022 Convention Program Advertising-$600
  • 2023 Convention Program Advertising-200.00
  • 2023 Convention Program Advertising

Join us as an Exhibitor/Sponsor at the
NYSCSS 85th Annual Convention

Pivotal Learning: Teaching Social Studies in a Changing World

Thursday, March 9 - Friday, March 10, 2023

The Crowne Plaza Albany-The Desmond Hotel  


Wednesday, March 8, 2023

Set Up: 3:00 PM-9:00 PM (Subject to change) 

Please note that exhibition booths are in proximity to guest rooms so be mindful of noise during set-up. 

Thursday, March 9, 2023

Exhibits Open: 8:30 AM - 5:00

Friday, March 10, 2023

Exhibits Open: 8:30 AM - 3:00 PM

(Break Down: 3:00 PM - 5:00 PM)

(late fees may be assessed for post 5:00 PM break down)


Come join us at the completely transformed and renovated Crowne Plaza Albany-The Desmond Hotel. Through a $16 million renovation the refreshed open courtyard/atrium and other areas of the hotel provides a great area to exhibit your products and materials. The dedicated exhibit area is located near all speaking areas making for great traffic flow.

Pipe and draped or open table booths with your company backdrop(s) are available. If a pipe and draped booth is selected each booth will come with a one line identification sign, 6’ skirted table, two folding chair(s), and one wastebasket. 

Electric ($100 per booth) and booth equipment add-ons are available on a fee based schedule. Once payment is made, a Total Events PDF exhibitor package for additional booth needs will be sent to your designated company representative by NYSCSS.

Booth Choices

$675-Commercial (for profit sellers, educational companies, etc.)

$400-Non-profits with 6 or more full-time employees are $400 per booth. Non-profit documentation required. 

$300-Non-profits with 5 or less full-time employees are $300 per booth. Non-profit documentation required. 

$500-College/University Commercial (this is for colleges/universities to promote & sell a product).

$450-Author Publication Showcase-for an author who is interested in promoting their respective book(s) and to sign books in their booth. 

$300-College/University Literature/Undergraduate & Graduate Programs(this is for colleges/universities to promote their respective degree programs). 

$200-Museum Showcase Participants-Albany area (Two day participation is required)This category is for local area museums to promote their programs and facilities for schools. Museums must be in a 30 mile radius. If you are museum outside the radius non-profit rates apply (see above). 


Each booth will be receive two (2) complimentary conference registrations. Additional registrations may be obtained at a cost of:

  • $125 per commercial representative
  • $80 per large non-profit representative
  • $50 per small non-profit representative

If you desire more than one booth, please fill out a separate registration for each booth, remembering that each booth ordered entitles you to two complimentary registrations.

Online registration only-there are no paper forms. Payment by credit card or business check. If you are paying by check please select that option and proceed with mailing. A separate vendor contract will be sent under separate cover to your designee.

Our hotel guest room information can be found under our 2023 conference tab. This block closes on February 28, 2023. Don't delay.     


A separate PDF of services is available here for additional booth items through Total Events: NYSCSSConvention2023TotalEventsExhibitorInfo.pdf. Breakfast & lunch are provided each day while exhibiting. 


When filling in the registration form you will see options for purchasing advertising space to be placed in the official convention program at the following costs:

Inside or Rear Cover 7 x 10"- $600
Interior Full Page 7
 x 10" -$400
Interior Half Page Horizontal - 7" x 5"- $225/Interior Half Page Vertical - 7" x 5"- $225

Camera-ready copy must be sent as a PDF email attachment to Tim Potts: treasurer@nyscss.org by Wednesday, February 15, 2023 at 5:00 PM EST. 

Advertising payment is due no later than Wednesday, March 1, 2023. 

If paying by company check, please send to:

New York State Council for the Social Studies
c/o Tim Potts, Treasurer
P.O. Box 921
Monticello, NY 12701-0921

Questions? Please contact Tim Potts, Treasurer & Sites/Exhibits Chair:

  • Email: treasurer@nyscss.org
  • Phone: 845-794-8840, extension 20618 (direct voice mail)
  • Please note at least 24 hour turn around time in returned phone calls & email. We do not have full-time staff
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