Join Us as an Exhibitor at the
NYSCSS & NYS4A 80th Annual Convention
Thursday, March 8 - Friday, March 9, 2018
Albany Capital Center, 55 Eagle Street, Albany, New York 12207
CONFERENCE EXHIBITING SCHEDULE
Wednesday, March 7, 2018
Thursday, March 8, 2018
- Set Up: 3:00 PM-10:00 PM (Subject to change)
Friday, March 9, 2018
- Exhibits Open: 8:30 AM - 5:00 PM (President's Reception held with exhibitors from 4-5PM in exhibit area.
- Exhibits Open: 8:30 AM - 4:00 PM
- Break Down: 4:00 PM - 5:00 PM (late fees may be assessed for post 5:00 PM break down)
DISPLAY INFORMATION AND PRICING
Commercial booth fee is $800 and will come with pipe and drape. A PDF exhibitor package for additional booth needs will be sent from our decorator Total Events
Non-profits with 6 or more full-time employees are $375 per booth. Non-profits with 5 or less full-time employees are $275 per booth.
Commercial Vendors - $800
The brand new state-of-the-art Albany Capital Center provides a great area to exhibit your products and materials. The dedicated state of the art exhibit area is located near all speaking areas making for great vendor traffic flow.
Pipe and draped booths are approximately 10’ x 10’/10' x 8' and include: 8’ high back wall pipe and drape; 3’ high side rail pipe drape; one line booth identification sign; 6’ skirted table; side chair(s); 1 wastebasket (additional items-fee based through Total Events).
Non-Profit Vendors - $275 (5 or fewer full-time employees)
or $375 (6 or more full-time employees)
Albany area local Museum Showcase Participants - $225 (Two day participation is required).This category is for local area museums to promote their programs and facilities for schools.
REGISTRATION AND HOUSING
Exhibiting firms will be allowed two (2) complimentary conference registrations per display. Additional registrations may be obtained at a cost of:
- $100 per commercial representative
- $65 per large non-profit representative
- $35 per small non-profit representative
If you desire more than one booth, please fill out a separate registration for each booth, remembering that each booth ordered entitles you to two complimentary registrations.
Exhibit registration documentation will only be completed online. Payment may be by credit card or check. If you are paying by check please select that option and proceed with mailing. A separate vendor contract will be sent under separate cover.
Our hotel courtesy room block information can be found under our conference. There is NO host hotel.
DRAPER/DECORATOR & MEAL SERVICES
Our decorator will be Total Events (www.totaleventsny.com). A separate PDF of services is available for additional booth items. Meals are NOT included in the booth registration cost & you will receive information through Mazzone Hospitality for the 2018 convention.
When filling in the registration form you will see options for purchasing advertising space in the official convention program at the following cost.
Inside or Rear Cover 7 x 10"- $500
Interior Full Page 7 x 10" -$300
Interior Half Page Horizontal - 7" x 5"- $150/Interior Half Page Vertical - 7" x 5"- $150
Advertising payment is due no later than, February 21, 2018.
There will be section of the exhibitor portal for your organization to make payment via credit card or business check. Please make your selection.
Digital/camera-ready copy must be sent as a PDF email attachment to Tim Potts at treasurer@nyscss,org by Wednesday, February 14, 2018.
FOR IRS W-9 FORM (Request for Taxpayer ID) click here.
If paying by check, please send to:
New York State Council for the Social Studies
c/o Tim Potts, Treasurer
P.O. Box 921
Monticello, NY 12701
Questions? Please contact Tim Potts, Exhibits Chair:
- Email: firstname.lastname@example.org
- Phone: 845-796-3058, extension 20618 (direct voice mail)
- Please note 24 hour turn around time in returned phone calls. We do not have full-time staff.