Join Us as an Exhibitor at the
NYSCSS & NYS4A 79th Annual Convention
Ages & Pages: With Literacy & Justice for All
Thursday, March 23 - Friday, March 24, 2017
Albany Capital Center, Albany New York
CONFERENCE EXHIBITING SCHEDULE
Wednesday, March 22
Thursday, March 23
- Set Up: 3:00 PM-10:00 PM (Subject to change)
Friday, March 24
- Exhibits Open: 8:30 AM - 4:30 PM
- Exhibits Open: 8:30 AM - 4:00 PM
- Break Down: 4:00 PM - 5:00 PM (late fees assessed for post 5:00 PM break down)
DISPLAY INFORMATION AND PRICING
Commercial booth fee is $750 and will come with pipe and drape. An exhibitor of other booth needs will be sent under separate cover from our decorator Total Events.
Non-profits with 6 or more full-time employees are $375 per booth. Non-profits with 5 or less full-time employees are $275 per booth.
Commercial Vendors - $750
The brand new state-of-the-art Albany Capital Center provides a great area to exhibit your products and materials. The dedicated exhibit area is located next to all speaking areas making for great vendor traffic flow.
Pipe and draped booths are approximately 10’ x 10’ and include: 8’ high back wall pipe and drape; 3’ high side rail pipe drape; one line booth identification sign; 6’ skirted table; side chair(s); 1 wastebasket (additional items-fee based through Total Events).
Non-Profit Vendors - $275 (5 or fewer full-time employees)
or $375 (6 or more full-time employees)
Museum Showcase Participants - $200 (Two day participation is required)
REGISTRATION AND HOUSING
Exhibiting firms will be allowed two (2) complimentary conference registrations per display. Additional registrations may be obtained at a cost of:
- $90 per commercial representative
- $60 per large non-profit representative
- $30 per small non-profit representative
If you desire more than one booth display, please fill out a separate registration for each booth display, remembering that each display ordered entitles you to two complimentary registrations.
Exhibit registration documentation will only be completed online. Payment may be by credit card or check. If you are paying by check please select that option and proceed with mailing.
Our hotel room information can be found under our conference tab
DRAPER/DECORATOR & MEAL SERVICES
Our decorator will be Total Events, (Niskayuna, NY). A separate PDF of services is forthcoming once booth calculations are confirmed and depending on what your company's needs are. Meals are NOT included in the booth registration cost & you will receive information through Mazzone Hospitality.
When filling in the registration form you will see options for purchasing advertising space in the official convention program at the following cost.
Inside Cover 7 x 10"- $300
Interior Full Page 7 x 10" -$240
Interior Half Page Horizontal - 7" x 5"- $150
Interior Half Page Vertical - 7" x 5"- $150
Advertising payment is due no later than Friday, March 3, 2017.
There will be section of the exhibitor portal for your organization to make payment via credit card or business check.
Camera-ready copy must be sent as a PDF email attachment to Steve Goldberg at firstname.lastname@example.org by Wednesday, February 1, 2017.
FOR IRS W-9 FORM (Request for Taxpayer ID) click here.
If paying by check, please send to:
New York State Council for the Social Studies
c/o Tim Potts, Treasurer
P.O. Box 921
Monticello, NY 12701
Questions? Please contact Tim Potts, Exhibits Co-Chair:
- Email: email@example.com
- Phone: 845-796-3058 x20618
- Please note 24 hour turn around time in returned phone calls. We currently do not have full-time staff.